ICF Local Chapters Policy

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This page is a proposed policy for discussion:

1. Independent Organizations

Local Chapters (“Chapters”) are independent of the Information Card Foundation (”ICF”) itself and thus can either be informal organizations or formal legal entities, which is a decision left to the Chapter organizers.

2. Registration

Organizations must apply to the ICF for recognition as a Local Chapter by sending an email to chapters@informationcard.net. In this email, Chapters must signify their agreement to the terms of this policy and supply: a) contact information for the organizers, b) the URL that the ICF should use when listing the chapter, c) a description of the region or community that the organization serves, and d) the name of the chapter.

3. Members

Chapters will clearly inform their members and prospective members that membership in the Local Chapter does not grant them membership in the ICF and will encourage their members to also join ICF.

4. Leadership Team

Chapters must be headed by a designated leadership team, composed of at least three people who are either individual members of the ICF or affiliated with an ICF member organization.

5. Internet Site

Chapters should have their own web site, listing events and news. This Chapter-sponsored web site is the responsibility of the chapter organizers, not of the ICF staff or volunteers.

6. Intellectual Property

Chapters must agree that any intellectual property or trademarks developed or held by the Chapter must be freely available for use to the Information Card community; in particular, they must agree that any intellectual property or trademarks developed or held by the local chapter must either be owned by ICF, jointly owned by the ICF, or licensed to the ICF under terms that allow ICF to use them in whatever way it sees fit, including sublicensing to others under terms of its choosing. The one exception to this policy is that a Chapter may have a Chapter logo or mark that is only available to members of that Chapter, provided that that logo or mark does not infringe any Information Card Foundation trademarks.

7. Purpose

Chapters must agree that all Chapter activities are focused on fostering the widespread adoption and use of Information Cards and in support of the ICF’s mission statement.

8. Financing

Chapters must operate independently, with no expectation of receiving funds from ICF. However, they may apply to the ICF board for funding of specific activities or events, and these requests will be considered on their merits.

9. Activities Report

Chapters must exhibit “liveness”. At least every year the Chapter’s leaders must report to the Local Chapters Committee on their chapter activities. Meetings are good. Evidence of an active mailing list is sufficient.

10. Listing of Chapters

ICF will list the Chapters on informationcard.net in a geographically organized list, providing contact information and links to the Chapter sites.

11. Nondiscriminatory Acceptance

All proposed Chapters agreeing to abide by the Local Chapters Policy will be accepted as Local Chapters by the ICF.

12. Territories

ICF will recognize any proposed eligible Local Chapters, regardless of the geographic scope of the chapter, including chapters with overlapping territories and missions.

13. Non-Exclusive Relationships

Chapters are free to maintain relationships and partnerships with other organizations and to maintain their own memberships, provided that the purpose and conduct of those relationships is consistent with this Local Chapters Policy.

14. Local Chapters Committee

ICF may authorize a Local Chapters Committee. This committee must be composed of at least one Chapter leader and at least one ICF board member.

15. Chapter Removal

If a Chapter has violated the Chapters Policy (e.g.: if a Chapter does not report its activities or pursues activities in conflict with its mission to promote Information Cards) and the violation has not been corrected and completely resolved within 3 months after written notice by ICF, ICF can remove that Chapter from its listings. The ICF Board may delegate the authority to de-list a chapter with cause to the Local Chapters Committees. A Chapter may appeal the committee’s decision to the board. A Chapter may also request to be de-listed.

16. Changes to the Local Chapters Policy

If the ICF alters the Local Chapters Policy it will notify Local Chapter leaders of the change. Following notification, the Local Chapter leaders will have 90 days to reply to the Local Chapters Committee either accepting the revised policy or stating why they are unwilling to operate under the revised policy. Should they not accept the revised policy, the ICF will record the policy version under which the Chapter was admitted and allow that chapter to continue operating under that policy, except in cases where the board determines that substantial legal risk or financial harm would be incurred by the ICF or that doing so would be detrimental to widespread adoption and use of Information Cards. Failure to formally opt out of the revised policy within 90 days of the change will be deemed acceptance of the new policy.